Smarter E-Mailing A Perfect New Year’S Resolution

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So it’s time to make the infamous New Year’s resolutions ... the promises that we publicly announce and privately break. Some of us vow to exercise every day, some of us promise to read all of the selections for book club (and not use the online cheat-sheets), and others resolve to cut out fast food entirely. Until around mid February the plan works nicely. But then, before we know it, we are using our workout time to surf the Web for “A Tale of Two Cities” summary while chomping on an extra value meal from McDonald’s. It happens to all of us.

This year can be different, though. Instead of making a grandiose pledge to complete an unachievable goal, let’s simplify. Baby steps, if you will. Instead of saying you’ll exercise every day, start with two or three times a week. Maybe you can cut out fast food during the week, but still allow yourself to enjoy a few french fries on the weekend. A more realistic goal will keep you motivated.

So when it comes to your computer resolutions for 2010, let me make a few suggestions. Chances are you won’t be able to realistically organize and label all 23,000 of your family photos, read the entire Adobe Creative Suite manual, write on your blog twice a day, or add 250 new friends to your Facebook page. What you can do is start with something small, like e-mail. Have a goal to be the best e-mailer ever. Here are three things we can all do for 2010:

Minimize Forwards

Unless it is absolutely necessary, avoid forwarding anything to friends and family. If you do happen to forward an interesting e-mail, make sure to include your own text in the body so that everyone knows why you sent the story. If you do nothing else to improve e-mailing in 2010, do this: never forward an e-mail that contains the following phrases: “my brother in law is a doctor and he said this is legit” or “my neighbor is a lawyer and she said that these companies have to pay when you forward this e-mail.” Fewer forwards will translate to a happier new year.

Be Safe

Have a goal to avoid clicking on links in e-mails from people you don’t know. People you don’t know include banks, Facebook, or other sites that send you unsolicited e-mails. If you get an e-mail from your bank prompting you to go to a site and enter info, chances are you are being scammed. Call your bank before proceeding. Same goes for Facebook or other “membership” sites — go to the site via your browser and sign in like you usually do. Never go to the site from an e-mail link — it could come from or send you anywhere.

Clean Your Inbox

This may seem like a daunting task if you are like most of us. Take simple steps and take it slow. For example, resolve to clean up 20 e-mails a week during a break or lunch hour. You’ll be surprised at how good a clean inbox can make you feel.

2010 is sure to bring new challenges and new successes. When we start small (but continue to dream big) we can accomplish anything. As for your computer, please let Computer Problem Specialists help you achieve your goals. Call us at (928) 468-000 for a free checkup or a free consultation.

Happy New Year, everyone!

Daniel Taft is the senior network administrator and member/owner of Computer Problem Specialists, LLC with a degree in applied computer science. His career spans more than 20 years.

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