E-Mail Organization Key To Staying In The Loop

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When was the last time you went through the day without checking your personal e-mail?

When your inbox is full of lame forwards from your annoying (and persistent) cousin Frank in Michigan, missing a day may seem like a blessing.

But chances are, if you ignore email for a day, you will miss out on a spontaneous get-together with friends, a great coupon for your favorite restaurant, or an important piece of news from a family member. E-mail is essentially good (“forward this to 10 friends” abominations notwithstanding).

Time to streamline

It’s time we streamlined the way we manage our email accounts. By taking a few simple steps, we can ensure that we are always within reach of important emails, and that all of our information is organized.

Checking email away from your home computer is vital in today’s busy world. One thing everyone can do to make e-mail a bit easier to use is to sign up for a free online e-mail account.

Web-based services like Google’s G-mail, Microsoft’s Hotmail, and Yahoo Mail make it easy to check e-mail from any Internet connection.

That way, if you happen to be on the road, you can still check your e-mail from a local library or Internet café. All of your data is stored on secure online servers, and you can access past e-mails, contact lists and other pertinent info while on the road.

By using a web-based email system, data is not at risk if your computer happens to crash.

Your information can be accessed, even if your hard drive takes a nose dive. And when your computer is being repaired, you can still access your email from another computer.

Nowadays, most people have several e-mail accounts. Taking the time to check each account often takes time and we often forget to check certain accounts.

Managing multiple accounts

To manage multiple accounts, use an email management tool like Windows Live Mail (available at Microsoft.com) or Thunderbird (available at Mozilla.com). These free tools make it easy to manage contacts, organize multiple e-mail accounts and search for information.

You can automatically forward messages from various accounts to appear in a centralized setting.

These programs also allow you to sync with RSS feeds, Twitter, Facebook, instant messages and more.

These simple solutions make it possible for us to stay up-to-date and remain connected through e-mail.

As always, Computer Problem Specialists is available to assist you in creating an e-mail organization system that works for you. Visit us at computerproblemspecialists.com or call (928) 468-0000 to speak to a computer specialist.

Oh, one more thing… Get a separate e-mail account to give to Cousin Frank. Whether or not you choose to check it is up to you.

Daniel Taft is the senior network administrator and member/owner of Computer Problem Specialists, LLC with a degree in applied computer science. His career spans more than 20 years

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