Many E-Mail Accounts — One Inbox

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Most of us use multiple e-mail accounts. You may have separate e-mail accounts set up for work, home, volunteer service, school, and more. If you run a business, you likely have even more. Chances are, you would like to check these e-mails regularly, but it becomes bulky and time consuming to log into each separate account. Let’s simplify.

The easiest way to consolidate e-mail accounts is through mail forwarding. You can set up your mail to be forwarded to a single account where you can receive and send e-mails from every account you own. Most webmail and domain e-mail accounts have forwarding capabilities.

Mail clients like Gmail allow you to receive e-mails from multiple accounts. It also allows you to send e-mails from any account, even those that aren’t affiliated with Gmail. When you send a message, you can simply choose a “from” account from a drop-down list. One e-mail inbox. One password. No hassles.

Another way to save time and increase accessibility is to start using an e-mail notifier application. These applications allow you to consolidate several e-mail accounts into one easy-to-read list of new messages. This concept has been used quite successfully on the social media side of things — users demanded a way to consolidate their tweets, Facebook posts, and other links into one screen.

E-mail notifiers, such as POP Peeper and ePrompter, accomplish the same thing. POP Peeper is a portable tray app that provides visual (or audio) alerts when a new e-mail arrives in your inbox. It works well with Gmail, Yahoo, Hotmail, and other major e-mail clients. It can run off of a portable storage device so you can use it on any machine.

Another option is ePrompter. This online application allows you to manage up to 16 different e-mail accounts. You can read, delete, and reply to your messages in one convenient “inbox.” The messages remain on your individual accounts, too. This service is also free.

No matter which method you choose, consolidating your e-mail will allow you to save time and stay organized. You will be able to monitor several streams of information without logging in and out of multiple accounts.

If you need help setting up additional e-mail accounts, creating a personal domain, or simply consolidating your existing accounts, give Computer Problem Specialists and call at (928) 468-0000. We’ll be happy to walk you through the process.

You’ll be amazed at how much time you’ll free up. Take that additional time and do something fun — and then e-mail your friends all the details.

Daniel Taft is the senior network administrator and member/owner of Computer Problem Specialists, LLC with a degree in applied computer science. His career spans more than 20 years.

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